Conference Funding

Funding for conference travel is provided on a reimbursement basis for associated expenses, including registration fees, travel and lodging. Here's how it works:

1. Application

Fill out the online form by following the link below. Applications must be received by the appropriate application deadline. These are based on when you will be attending the conference See Deadlines. .Please note that you must be very specific as to what expenses you would like to be reimbursed for. You will be required to provide receipts.

2. Confirmation

After the deadline, you will receive an email confirmation that we have received your application, which will explain what comes next. Please note that changes to your application will not be accepted after the application deadline.

3. Finance Committee Approval

Funding decisions are voted on by the GPSA Finance Committee. These meetings determine eligibility and if there is sufficient funding for all applicants. Every effort will be made to provide at least partial funding to all applicants. Award amounts presented and voted on at the Finance Committee Meeting will be considered final.Committee meetings are open to the public, but applicants for conference funding are no longer expected to attend.You will receive email notification of the meeting results.

4. Notification of Approval

Once your application is approved by the Finance Committee, an Award Letter will be sent to the mailing address you have provided. This will confirm the breakdown of your total award and provide instructions for submitting proof of payment for your reimbursement. If there are any errors, or last minute changes to your travel plans, the VP of Finance must be notified of any necessary changes to allocations (not to exceed the total award)prior to travel. Changes to an award will NOT be made after the student has traveled.

5. Authentication

In order to be reimbursed, Authentication documents must be received by the appropriate Deadlines.
This includes a copy of the original award letter with:
1) Copy of your student ID
2) Appropriate signatures
3) Stamp of the registrars seal
4) Proof of payment for all expenses

Be sure to save all of your receipts from the conference!! In order to process your award, we require documentation showing that you personally paid for all expenses being reimbursed. *To receive reimbursement for airfare, you must also submit your boarding passes or other proof of travel.*

6. Reimbursement

Once all documentation has been received by the GPSA office, the information is submitted to the GPSA advisor for approval and then on to the Business Office. Once processed by the Business Office, reimbursement checks will be sent to the mailing address you provided.

IMPORTANT NOTICE: The GPSA makes no promise to provide funding to applicants or to reimburse awardees. Awards to individuals for conference travel support are based on the available budget, the number of applicants, the information in the application, and other applicable information and considerations. Reimbursement to individuals is based on the validity of the receipts and the amount actually spent by the awardee.

Get Funding!

Fill out the online form for Students Attending Conferences